INGALLS MEMORIAL LIBRARY
TRUSTEE MEETING
MINUTES

Tuesday, March 27, 2018, 4:30pm
Trustees Present: Karla MacLeod, Gillian L’Eplattenier, Dick Isakson, Flo Marsh, Roberta Gordenstein,
Director:  Donna Straitiff
Trustee Alternates Present: Linda Dodge, Lisa Wiley

Acceptance of Donations- Dick motioned to accept Donations Report, Flo seconded. All approved.
                               
REPORTS:
                  Secretary’s Report—Lisa Wiley- Roberta motioned to accept report, Gillian seconded. All approved.
                  Town Bookkeeper’s Report - No report available for February
                  Treasurer’s Report—Flo Marsh - Dick motioned to accept report pending audit. Gillian seconded. All approved.
                  Director’s Report—Donna Straitiff - Roberta motioned to accept report, Flo seconded. All approved.


OLD BUSINESS:

1. Website – Review of in-process website, Donna has completed the site enough to go live and will continue to update and construct as needed.

NEW BUSINESS:

1. Town Meeting results- The library warrant article passed, and both Trustees candidates currently in office have been re-elected. Karla will notify the Selectmen of the Trustee Alternate candidates and they will be notified when they are appointed.
2. New staff person- Donna would like to hire a new substitute staff member.
3. New hours- Donna would like to open the library at 1pm on Tuesdays and Thursdays, Roberta motioned to change the Library opening hours from 2:30 pm on Tuesdays and Thursdays, to 1pm. Dick seconded. All approved.
4. Review of Meeting Room Policy- Roberta motioned to accept the policy as written. Flo seconded. All approved.
5. Review of Safety and Security Policy-Roberta motioned to accept policy, Gillian seconded. All approved.
6. Hazard Mitigation Planning – Town sponsored meeting 3/28 10:00 – 12:00.
   
   
7. L-Chip Grant-  There is a meeting which a few Trustees are attending to learn more about the process. Dick is pursuing estimates toward structural mortar repairs in preparation for applying for the grant.
8. Donna- Jury Duty Selection  April 9

Elections:
Chairperson: Dick motioned to elect Karla as Chairperson, Flo seconded. Approved 3 to 2.             Vice Chairperson: Karla motioned to elect Roberta as Vice-Chairperson. Flo seconded. All approved.
Treasurer: Roberta motioned for Flo to be re-elected Treasurer. Gillian seconded. All approved.
Secretary: Gillian motioned for Lisa to be elected Secretary. Roberta seconded. All approved.

OTHER GROUP REPORTS:

1. Ingalls 1894 Association- Planned repairs to the Children’s Room will wait while smaller renovations to the upstairs will be suggested by Donna. There is a raffle for a lovely quilt that will begin this spring. The group is meeting quarterly, with the annual meeting on May 2nd.
2. Friends of the Ingalls Memorial Library- The Friends met in March and are granting $250 to the Young Adult program, as well as donating a new OPEN flag.

Roberta motioned to adjourn at 6:00pm, Dick seconded. All approved.
Next Meeting Date—April 24, 2018, 4:30 pm
Respectfully submitted by Lisa Wiley, Secretary