INGALLS MEMORIAL LIBRARY
TRUSTEE MEETING
Minutes
October 22, 2019

Trustees Present: Flo Marsh, Roberta Gordenstein, Lisa Wiley, Gillian L’Eplattenier
Trustee Alternate: Linda Dodge, Dick Isakson
Director: Donna Straitiff
Absent: Karla MacLeod

Acceptance of Donations- Flo motioned to accept report, Lisa seconded. All approved.
                                  
REPORTS:
Secretary’s Report—Lisa Wiley: Flo motioned to accept report as amended. Roberta seconded. All approved.
Town Bookkeeper’s Report:Gillian motioned to accept report pending audit. Lisa seconded. All approved. 
Treasurer’s Report—Flo Marsh: Lisa motioned to accept report pending audit. Gillian seconded. All approved.
Director’s Reports—Donna Straitiff: Flo motioned to accept report. Gillian seconded. All approved.

OLD BUSINESS:

1. LCHIP checklist-Donna is pursuing the contract and expects work to begin in the spring.
2. New Statewide ILL System- the system is running well. Donna is training patrons for a few weeks introducing the system.
3. 2020 Operating Budget revision for 53 week payroll year- Donna revised the budget proposal to reflect the additional payroll week for 2020.

NEW BUSINESS:
               

1. Draft of budget schedule: the first meeting of the Town Joint Sessions for the library budget will be Nov. 6th.
2. Cake pan inventory- Donna has begun the inventory of a large donation of cake pans. These will be available for local and interlibrary loan.
3. Distribution of ILL policy for discussion in November.
4. Linda recently attended a library trustee orientation and shared suggestions for best practice. Linda will email the suggestions to the trustees for review.
5. ILL policy will be reviewed for future edits.
6. Donna is purchasing a license to show movies in the library for future programming.
7. Discussion of how to recognize and celebrate the volunteers.

OTHER GROUP REPORTS:

1. Ingalls 1894 Association- The group is looking to send an end-of-year solicitation letter to the public.
2. Friends of the Ingalls Memorial Library: no report.

Gillian motioned to adjourn at 5:50pm. Lisa seconded.  All approved.

Next Meeting Date—November 26, 2019